Rotary Art in the Park - Art in the Park Windsor

Exhibitors

Setup day arrival dates and times

Friday, May 31, 2024 : 10am - 7pm
Saturday, June 1, 2023 : 7am - 9am

Show dates and times

Saturday June 1, 2024 : 10am - 7pm
Sunday June 2, 2024 : 10am -5pm

Where do I report when I arrive on set up day?

Exhibitors must report to the Coach House upon arrival on setup day. You will receive your registration packet which will include your booth number, two (2) exhibitor passes (1) parking pass and a map of the park.
If you do not register at the Coach House and you set up in the wrong area you will be asked to tear down and move.

Is there designated parking for exhibitors?

The two lots for exhibitor parking are at King Edward School and Walkerville Collegiate. Your parking pass must be clearly visible on your windshield. We provide security at each location and they will NOT allow you to park without your parking pass (you will be towed). Trailers are allowed to park in the school parking lots in the designated areas. One (1) parking pass per exhibitor.

King Edward School Walkerville Collegiate

853 Chilver Rd, Windsor On 2100 Richmond St, Windsor On

Parking lot access: Niagara St Parking Lot access: Devonshire Rd

Can I drive my vehicle up to my booth during setup?

Vehicles will be allowed in the park during setup and you can drive up to your booth, ONLY TO UNLOAD, at the discretion of Art in the Park organizers subject to ground conditions. This guideline is set by the City of Windsor. If there are any changes to the policy, it will be at the discretion of the City of Windsor Parks Dept and as in past years, you will be notified upon arrival.
After unloading, all vehicles MUST exit the park. All vehicles, including trailers, must be out of the park ONE HOUR prior to start of show. No exceptions.

What time can I access the park for setup?

The main gate on Niagara Street will be open at 10 am on the Friday and 7am on both Saturday and Sunday.
The other three gates will open at 7am on Saturday and 8am on Sunday.

Can I use stakes or weights to secure my tent?

Stakes and weights are acceptable to use to secure your tents.

Is there WIFI?

There is no WIFI at the park. We suggest you purchase extra data from your service provider.

Can I get electrical power for my booth?

There is no electrical power available for exhibitor booths.

Is booth sharing allowed?

No other business other that the named business on the contract is allowed to exhibit and solicit in the reserved area. Booth sharing or subletting is prohibited. You may not solicit materials or display products from businesses that are not an exhibitor with Art in the PArk.

Can I set up another tent around my booth space to store supplies?

All storage of product will be at the booth site and no special provisions will be alloted. No additional tents or trailers allowed behind or around your alloted space.

Infringement on adjacent exhibitor space?

You must maintain the booth size you requested and for which you paid. No infringement on adjacent exhibitor space, no set-back of booths or protrusions beyond set booth dimensions is allowed. Art in the Park committee members will be visiting each booth and this guideline will be strictly monitored.

How do I find out what my booth number is? Will I be relocated if I was a past exhibitor?

All exhibitors will be given their booth number on set up day when you sign in at the Coach House.
For past exhibitors you will be assigned your same booth location from the past year event.
For exhibitors who have missed or skipped years, you will not be guaranteed your previous booth location.
Keep in mind, we reserve the right to relocate exhibitor space which may be affected by a change in the exhibit floor plan, therefore it is important that you sign in at the Coach House before you set up your booth space.
We will do our best to accomodate booth location requests.

Is there security at the park?

There is security on Friday and Saturday evenings and overnight. You do not need to dismantle your tent. Exhibitors are still responsible for their wares.

Is there an ATM available at the park?

ATM service will be available for you and your customers. It will be located near the Coach House.

Do you provide customer payment options?

We do not provide customer payment options on the exhibitors behalf. It is recommended that exhibitors arrange their own customer payment options for credit card and/or interac transactions.

Is there a separate exhibitor washroom facility?

There is a separate exhibitor washroom facility available at the Garden House. There will also be port-a-johns available around the park. There is no exhibitor washrooms at the Coach House.

What time can we start dismantling our booth space?

Exhibitors may not start packing up and/or tearing down their booths prior to closing at 5pm on the Sunday.

Can I display or sell other items not indicated on my application?

You can only display and sell only the type of work for which the exhibitor has been selected. Any additional work myst be pre-approved by the Jury for Art in the Park.
Merchandise can neither be advertised nor displayed at a discounted rate.

Can I bring my pet to the event?

No animals will be allowed in the park during the show. Please make arrangements for your pets.

Do I bring my own tent?

All exhibitors must provide their own tent, tables and items required to assemble the booth space. If you need to rent a tent you can contact Festival Tent at 519-737-9200 and they will deliver your tent to Willistead Park.

Where can I reserve a hotel?

There are two lodgings offering special Art in the Park rates.

St Clair College Residence Conference Centre
3995 Geraedts Dr, Windsor ON
519-966-1601 ex 0
Make your reservation by May 18th and use promo code ARTPARK23
Special Rate: $79.95 +HST, 2 bedroom suite w/ 2 double beds, bathroom w/shower, kitchenette, free parking, free wifi, towels and toiletries.
Click this link to reserve your room

Super 8 by Wyndham
2498 Dougall Rd, Windsor ON
519-969-9340
1 king bed non-smoking - $94.99 plus tax
2 queen beds non-smoking - $104.99 plus tax

What are the directions to the Art in the Park?

For directions to the Art in the Park enter on Google Map or Mapquest:
Willistead Manor, 1899 Niagara St, Windsor, ON

Do I need my own insurance?

The exhibitor agrees to provide for his or her own liability insurance and hereby agrees to hold the Rotary Club of Windsor (1918), acting as agent for the Rotary Club of Windsor Foundation Fund, the Art in the Park 2023 Committee, their officers, directors, employees and volunteers, and the Corporation of the City of Windsor, harmless from any and all damage, expense or liability from any injury or damage to any person, including the general public, the exhibitor, its agents or employees or to the property of the exhibitor arising out of the exhibitor’s participation in Art in the Park on June 2, 3 and 4, 2023.

‘The Rotary Club of Windsor (1918), acting as agent for the Rotary Club of Windsor Foundation Fund’, will not be responsible for any loss or losses incurred by the exhibitor, as a result of fire, theft, water, accidents, weather, acts of God or other mishaps or incidents not specifically enumerated herein.

Recognizing that Art in the Park is run by a voluntary organization, the exhibitor assumes all risks and responsibilities in participating in this event.

When is the application deadline and when will I find out if I have been accepted as an exhibitor?

The application deadline is February 28th and we will be sending out notifcations via email to applicants by March 31st. All applications will be juried and all decisions are final.
If you are approved you will be sent an exhibitor package outling show details. If you have not been accepted you will be refunded the amount of your fee without interest.

What is your cancellation policy?

There will be a $75 cancellation fee if cancelling AFTER being accepted to the show. There are no refunds after May 1st.
All funds will be refunded if the event is cancelled by the organizer.

Can I drive my vehicle to my booth for tear down on Sunday?

Yes, during tear-down vehicles will be allowed in the park and you can drive up to your booth at the discretion of Art in the Park organizers subject to ground conditions. This guideline is set by the City of Windsor.

Can I leave my vehicle/trailer in the park during show hours?

All vehicles and trailers must be removed from the park one (1) hour prior to the show event opening. No exceptions*. If vehicles/trailers are not removed they may be towed at the owner's expense.

*Vendors located in the Food Court area are permitted one vehicle as per the Food Court application guidelines

Is there anything included with the booth rate?

The booth cost includes the rental space at the Art in the Park and listing in the online directory

Address:	7911 Forest Glade Drive, Windsor, Ontario N8T 3R7
Event Address:	1899 Niagara Street, Windsor, Ontario N8Y 1K3
Phone:	(519) 253-6382
Email:

Art in the Park Windsor - Exhibitor FAQs

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